Last Updated: December 24, 2025

1. INTRODUCTION

This Privacy Policy describes how Deal Boardroom, LLC ("Company," "we," "us," or "our") collects, uses, discloses, and protects personal information when you register for, attend, or interact with DealCon events ("Events"), whether live, virtual, or hybrid, and when you use our website, mobile applications, or other services (collectively, "Services").

By using our Services or attending our Events, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.

This Privacy Policy is incorporated into and subject to the DealCon Terms & Conditions. In the event of any conflict, the Terms & Conditions shall govern with respect to Event participation.

2. INFORMATION WE COLLECT

We collect the following categories of personal information:

A. Information You Provide Directly

• Identifiers: Name, email address, phone number, mailing address, company name, job title

• Payment Information: Credit card number, billing address, and other financial data necessary to process ticket purchases

• Professional Information: Industry, business interests, acquisition experience, company revenue, areas of expertise

• Communications: Any information you provide when you contact us, participate in surveys, or engage in Event activities

B. Information Collected Automatically

• Internet or Network Activity: IP address, browser type, device information, operating system, referring/exit pages, clickstream data

• Usage Data: Pages viewed, time spent on pages, links clicked, Event sessions attended

• Location Data: General geographic location based on IP address

C. Information from Third Parties

• Social Media: If you register or login using social media accounts, we may receive information from those platforms

• Business Partners: Information from co-hosts, sponsors, or other Event partners

D. Sensitive Personal Information

We do not intentionally collect or process sensitive personal information such as government-issued identification numbers, Social Security numbers, biometric data, precise geolocation, health information, genetic data, or information concerning race, ethnicity, religion, sexual orientation, or political opinions, except where required by law or expressly provided by you for a specific purpose with your explicit consent.

3. HOW WE USE YOUR INFORMATION

We use your personal information for the following purposes:

A. Event Operations

• Process Event registration and ticket purchases

• Facilitate Event access and verify attendee credentials

• Send Event-related communications, including confirmations, updates, schedule changes, and logistics

• Create attendee lists, mobile apps, and digital directories

B. Marketing and Communications

• Send promotional materials about future Events and related services

• Personalize marketing communications based on your interests and Event participation

• Conduct post-Event surveys and follow-up communications

C. Analytics and Improvement

• Analyze Event attendance, engagement, and satisfaction

• Improve Services, content, and user experience

• Develop new features, programs, and Events

D. Legal and Security

• Comply with legal obligations and respond to lawful requests

• Enforce our Terms & Conditions and other policies

• Protect against fraud, security threats, and illegal activity

E. Legal Basis for Processing (GDPR)

For individuals located in the European Economic Area (EEA), United Kingdom, or Switzerland, we process personal information based on one or more of the following legal grounds:

• Performance of a contract: Processing necessary to fulfill our contractual obligations when you register for and attend Events

• Your consent: Processing based on your explicit consent, such as for marketing communications or data sharing with sponsors

• Our legitimate interests: Processing necessary for our legitimate business interests, including Event operations, security, analytics, and service improvement, provided those interests do not override your fundamental rights and freedoms

• Compliance with legal obligations: Processing required to comply with applicable laws, regulations, court orders, or government requests

4. SHARING AND DISCLOSURE OF INFORMATION

We do not sell your personal information to third parties.

We may share your personal information in the following circumstances:

A. Event Partners and Sponsors

BY PURCHASING A TICKET OR ATTENDING AN EVENT, YOU EXPRESSLY CONSENT TO THE SHARING OF YOUR CONTACT INFORMATION (NAME, COMPANY, TITLE, EMAIL, PHONE NUMBER) WITH EVENT SPONSORS, PARTNERS, AND OTHER ATTENDEES.

This sharing enables:

• Attendee networking through digital directories and mobile apps

• Sponsor lead scanning and badge scanning for business follow-up

• Targeted communications from sponsors and partners

• Marketing, promotions, statistics, and analytics

You may opt out of sponsor data sharing by contacting [email protected] at least 48 hours before the Event. Opting out may limit your ability to participate in certain Event features.

We are not responsible for how sponsors, partners, or other attendees use your information. You should review their privacy policies independently.

Participation in certain Event features, including attendee directories and sponsor networking, requires this data sharing. If you do not wish to participate in these features, you may opt out as described above.

B. Service Providers

We share information with third-party vendors who perform services on our behalf, including:

• Payment processors and financial institutions

• Event registration platforms and ticketing systems

• Email and SMS marketing platforms

• Customer relationship management (CRM) systems

• Analytics and data processing services

• Cloud storage and hosting providers

These service providers are contractually obligated to use your information only to provide services to us and to protect your information.

C. Legal Requirements and Protection

We may disclose your information when required by law or when we believe disclosure is necessary to:

• Comply with legal obligations, court orders, or government requests

• Enforce our Terms & Conditions or other agreements

• Protect the rights, property, or safety of Company, our users, or the public

• Detect, prevent, or address fraud, security, or technical issues

D. Business Transfers

If Company is involved in a merger, acquisition, sale of assets, or bankruptcy, your information may be transferred as part of that transaction. We will notify you via email and/or prominent notice on our website of any such change in ownership or control of your personal information.

5. YOUR PRIVACY RIGHTS

Depending on your location, you may have certain rights regarding your personal information:

A. California Residents (CCPA Rights)

Under the California Consumer Privacy Act (CCPA), California residents have the following rights:

• Right to Know: Request disclosure of the categories and specific pieces of personal information we have collected about you

• Right to Delete: Request deletion of your personal information, subject to certain exceptions

• Right to Correct: Request correction of inaccurate personal information

• Right to Opt-Out of Sale: We do not sell personal information

• Right to Non-Discrimination: You will not receive discriminatory treatment for exercising your privacy rights

To exercise these rights, contact us at [email protected]. We will verify your identity before processing your request and respond within 45 days.

You may designate an authorized agent to make requests on your behalf. The authorized agent must provide proof of authorization.

B. European Residents (GDPR Rights)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR):

• Right to Access: Obtain confirmation of whether we process your data and access to your data

• Right to Rectification: Correct inaccurate or incomplete data

• Right to Erasure: Request deletion of your data under certain circumstances

• Right to Restrict Processing: Limit how we use your data

• Right to Data Portability: Receive your data in a structured, machine-readable format

• Right to Object: Object to processing based on legitimate interests

• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

You also have the right to lodge a complaint with your local data protection authority.

6. MARKETING COMMUNICATIONS AND OPT-OUT

You may receive promotional communications from us about future Events, services, and offers. You can opt out of these communications by:

• Clicking the unsubscribe link in any email

• Replying STOP to SMS messages

• Contacting [email protected]

Opting out of promotional communications does not affect:

• Transactional communications related to your Event registration or account

• Event-specific updates and logistics

7. DATA RETENTION

We retain your personal information for as long as necessary to:

• Provide Services and fulfill the purposes described in this Privacy Policy

• Comply with legal, tax, and accounting obligations

• Resolve disputes and enforce our agreements

• Maintain business records and analytics

When your information is no longer needed, we will securely delete or anonymize it. Retention periods vary based on data type, legal requirements, and business needs.

8. DATA SECURITY

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit and at rest

• Regular security assessments and testing

• Access controls and authentication requirements

• Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

9. COOKIES AND TRACKING TECHNOLOGIES

We use cookies, web beacons, pixels, and similar tracking technologies to:

• Remember your preferences and settings

• Analyze website traffic and user behavior

• Deliver targeted advertising

• Measure marketing campaign effectiveness

Most browsers allow you to control cookies through settings. However, disabling cookies may limit your ability to use certain features of our Services.

10. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to and processed in the United States or other countries where our service providers operate. These countries may have data protection laws different from your jurisdiction.

When we transfer data internationally, we implement appropriate safeguards, including standard contractual clauses, to ensure your information receives adequate protection.

11. CHILDREN'S PRIVACY

Our Services and Events are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

If we become aware that we have collected information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child, please contact us immediately.

12. THIRD-PARTY LINKS AND SERVICES

Our Services may contain links to third-party websites, applications, or services not operated by us. This Privacy Policy does not apply to third-party services.

We are not responsible for the privacy practices of third parties. We encourage you to review the privacy policies of any third-party services you access through our Services.

13. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or other factors.

We will notify you of material changes by:

• Posting the updated Privacy Policy on our website with a new effective date

• Sending an email notification to registered users

Your continued use of our Services after the effective date of the updated Privacy Policy constitutes acceptance of the changes. We encourage you to review this Privacy Policy periodically.

14. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Deal Boardroom, LLC

Address: 2028 E Ben White Blvd 240 PMB 9009, Austin, TX 78741

Email: [email protected]

We will respond to your inquiry within a reasonable timeframe, typically within 30-45 days depending on the nature of your request and applicable legal requirements.

DealCon © 2025. All Rights Reserved.

This Privacy Policy is incorporated into the DealCon Terms & Conditions.